A respectful rejection email for candidates who interviewed but weren't selected, with constructive feedback.
Hi [Candidate_Name],
Thank you again for taking the time to interview for the [Role] position at [Company_Name]. We genuinely enjoyed getting to know you and appreciated the thoughtfulness you brought to the conversations.
After careful deliberation, we've decided to move forward with another candidate whose experience more closely aligns with what we need for this particular role at this time.
This was not an easy decision. Your [Specific_Strength_or_Positive_Feedback] truly stood out, and it was clear you'd bring a lot to any team.
[Optional_Feedback: Here's some constructive feedback that may be helpful: Feedback_Detail]
We'd love to keep your information on file for future opportunities that may be a better fit. If you're open to that, you don't need to do anything — we'll reach out if something comes up.
I wish you all the best in your job search, [Candidate_Name]. Please don't hesitate to reach out if you'd like more detailed feedback or have any questions.
With respect,
[Recruiter_Name]
[Recruiter_Title] at [Company_Name]